So many things to do, so little time. Sounds familiar, right? This minor setback may hamper your efficiency to reach your goals or meet your deadlines. Time-management and prioritisation are terms we’ve all heard of. However, how do we actually tackle this matter? Here are some simple hacks to help you be more organised and productive when managing your work.
#1 Create your own schedule
Having an agenda for the week or the day, may not necessarily mean that everything will go as planned. Nevertheless, it will keep you on track – especially when you have ad hoc task to complete. All you need is 10-minutes every night to prep your schedule for the following day. To be extra efficient, you can even set aside time on Sundays to prepare your schedule for the entire week that’s coming up. As philosopher, Lucius Annaeus Seneca once said, “If one does not know to which port he is sailing, no wind would be favourable”.
#2 Set a deadline for each task
Setting a due date or a timer for your work will help you get things done in a timely manner. It will create a sense of urgency and subconsciously make you work a little faster than before. By doing so, you are also able to keep track of time better. This means less stress as your deadline draws closer and less rushing of work and risking mistakes.
#3 Try the 2 -minute rule
David Allen, a time management consultant and an author of Getting Things Done first thought of the the 2-minute rule that is meant to help you stop procrastinating. The Supahands team are big advocates of this rule and make it a point to practice this principle in our everyday lives, even if it’s outside of the office. The idea is simple – if you only need 2 minutes or less to get something done, just do it. For example, if you can check your e-mails within 2-minutes; get it out of the way so that you don’t have to worry about it for the rest of the day. If not, schedule it for later. You will feel better about it and eliminate unnecessary pressure that arises from procrastinating.
#4 Take a break from time to time
The human brain and body have a certain capacity. If you notice, your brain starts to lose its focus after a few hours of non-stop working. That is why frequent breaks are needed. They will help feel better, improve your focus and boost your mood. All you need is a few minutes away from staring at your computer. So take a walk, have a fresh cup of coffee or do some light-stretching.
#5 Always take notes
This is a very common and important habit to develop, but not many of us practise it. By taking notes, you are able keep to your schedule or convert your notes into a to-do list. It can also be a reminder for your unfinished tasks when you read back on them the following day. If you never go anywhere without your smartphone, have a note-taking app on your device like Evernote or Google Keep; but if you’re a borderline technophobe, the classic pen and paper that you can take wherever you go works perfectly.
#6 Break down your big project into smaller parts
Big projects can be scary and make you anxious. That been said, don’t worry! Just divide your large tasks into smaller parts that you can manage with. That way, you work better by not being overwhelmed by the sheer volume of things that you need to check off your list. It will also give you a good overview of your performance and progress which can be extremely motivating.
#7 Search for outsourcing services
Sometimes, you have to accept that you or your team are just unable to handle an immense amount of workload. Don’t keep trying to push yourself too much, as this will affect everyone’s productivity and efficiency to move forward. So believe it not, there are multiple tasks and processes that you can outsource to companies like Supahands! We recommend that you start by doing some research on outsourcing options that are available for your tasks or projects.Whether you’re looking for a traditional call centre to take care of your clients or you have thousands of data and content flowing through your website, there’s a solution for you. Remember to check us out for the different services that we provide.
Do you need help with lead generation, data management, content moderation or online support? Get in touch with Supahands, for a FREE consultation.
#8 Switch off all communications for focus time
Imagine this – you’re busy with some calculations for the new business plan and keep getting notifications on whatsapp or email at the same time. It’s irritating, isn’t it? Communication platforms can be a distraction at times. So, if you really need to get your work done, turn it all off for a while – your phone, email, slack. Dedicate this period as your ‘focus time’.
There you go! We hope that these hacks will help you to increase your productivity and work-efficiency. Which ones are you already applying? If you have any other hacks, do share with us at the comment box.